Location and Monitoring Notice
This notice explains how Operacora's phone app may use location and what else it records about work time. It applies only when your organization turns a feature on, and location is used only after you agree in the app. Your organization's own notice, shown in the app with its name, may add details.
Who decides
Operacora provides the service. Your organization (usually your employer) decides which features are on: the time clock, the location mode, its work hours and site areas, how long location records are kept, and whether job photos must be taken on site. Ask your organization about its choices.
What is collected, and when
Your organization chooses one location mode:
- Off. No location is collected.
- While clocked in. Only between clocking in and clocking out on the phone app: which building or named outdoor area you are in, worked out from your phone's location.
- On site during work hours. No clock-in is needed. Only when both are true: it is inside your organization's work hours, and you are inside one of its site areas (for example the grounds around its buildings). Outside work hours, or away from the site, the phone does not send anything, and the server refuses and does not store anything.
In every mode:
- Your exact GPS position is used only to work out the building or area, and is then thrown away. It is not stored.
- When you scan a room's printed code, the room is recorded. Indoors, GPS can tell the building, not the room.
- The time of each record is kept with it.
Time clock. When it is on, the times you clock in and out are recorded, with any corrections (who made them and why).
On-site job photos. If your organization requires job photos to be taken on site, the app checks your location once, at the moment you take a job photo, and keeps that check with the photo: the time, the position, its accuracy and whether it was inside a site area. This is not tracking. The check is visible to managers, not to other workers.
Your agreement. When you agree in the app (or on the web), we record who agreed, when, which version of your organization's notice and of this notice, and where (phone or web). When you stop sharing, that is recorded too.
Why
- So managers know who is nearby when something needs fixing, and can plan and assign work.
- To record hours worked, when the time clock is on.
- To show that job photos were taken on site while doing the job, when your organization requires it.
How the phone does it
The app asks for your agreement first, then for location permission, then for "all the time" permission with a short explanation, so it can work with the app closed. It uses low-power location updates. On Android a notification is shown the whole time location sharing is running. On-site job photos need location only while you use the app.
Who can see it
- Managers ranked above you in your organization. Never other workers, teachers or students, and never another organization.
- Operacora staff only when needed to run, secure or support the service.
- Location information is never sold or used for advertising.
How long it is kept
- Location records are deleted automatically after the period your organization sets (30 days unless it chooses between 1 and 365 days).
- Time clock records and the record of your agreements are kept while your organization uses Operacora, because they may be needed as work records.
- A job photo's on-site check is kept with the photo.
Your choices
- You can decline. The app still works for your jobs; managers see "Location not shared".
- You can stop at any time: in the phone app open Location settings and choose Stop sharing, or turn off location for Operacora in your phone's settings. Stopping takes effect at once.
- You can agree again later from the same Location settings.
- If your organization requires on-site job photos, job photos need location for the moment of the photo; without it the app cannot take a job photo.
- You can ask your organization, or us, about the information kept about you.
Note for employers
Your organization is responsible for telling its workers about electronic monitoring. Some places require it in writing. For example, New York Civil Rights Law §52-c requires employers that monitor employees' electronic activity to give written notice when they hire, to get each employee's acknowledgment (in writing or electronically), and to post the notice where employees can see it. The record the app keeps of each person's agreement (who, when and which version) can serve as that acknowledgment if it meets your obligations. This notice is not legal advice and does not by itself make your use of Operacora lawful; check what applies where you operate with your own adviser.
Students and children
Operacora is for staff, not students. It is not meant to collect location or other information about students or children.
Security
Information is protected in transit and at rest, kept separate for each organization, and every request is checked against the person's role. Photos and files are never public links.
Changes and versions
Each version has a date. When this notice or your organization's notice changes in a way that matters, the app shows the new version and asks you to read and agree again; nothing is collected under the new version until you do.
- 2026-10-19: first published version (modes "while clocked in" and "on site during work hours", on-site job photos).
Contact
Questions or requests: hello@operacora.com. See also the Terms of Use and Privacy.